Opportunities in Our Departments
There are a number of offices that interns may consider for their three rotations. Each office offers unique projects and experiences for the intern. Click on each office below to learn more about some of the opportunities available during an intern’s rotation.
The intern will assist in the improvement of university business practices by participating in special projects, developing training opportunities, and maintaining ongoing programs / activities. The Business Practices role in this effort is to support effective and efficient means for financial management activities by building process excellence and effective process execution. A key to successful and sustainable business practices activities is the active inclusion of the end-user, customers, and stakeholders throughout any change management.
The intern will assist in maintaining several ongoing activities such as the Departmental Business Manager’s Portal, Policy 3005 Reviews, and assist with Business Plans for newly identified activities or services.
Visit their website: www.cafm.vt.edu
The Office of Budget and Financial Planning (OBFP) provides the primary support to university leadership in identifying, obtaining, and allocating resources needed to achieve the university's mission and goals of the University Strategic Plan through sound budget and management practices, extensive financial planning that supports management decision-making, and the development of innovative solutions to challenging problems. The Office of Budget and Financial Planning is an inclusive workplace committed to promoting transparency, accountability, workforce diversity, collegiality and the use of resources in an efficient and effective manner. The intern/fellow will have the opportunity to assist in the various activities of the department.
This is an exciting opportunity for someone interested in learning and applying business practices within a large complex public finance environment. The team is comprised of individuals from a wide range of backgrounds, with a shared goal of advancing the university.
Visit the OBFP website: www.obfp.vt.edu
The Virginia Tech Procurement Department will offer the intern valuable exposure and hands on experience working with the university's eProcurement solution (HokieMart) and contributing to all facets of the formal procurement process for the purchase of goods and services (example: Requests for Proposals and Invitation to Bid). The intern will actively engage in sourcing and outreach to viable SWaM (Small, Woman-owned and Minority-owned) vendors that may offer products and services that meet the university's needs. Finally, the intern will experience the complete life cycle of the purchasing process in assisting with the surplus process of goods that have reached the end of their usefulness at the university.
Visit their website: www.procurement.vt.edu
Hokie Passport Services (HPS) provides the official identification card that permits authorized access to university services and facilities, manages student dining accounts in university dining halls and maintains individual debit accounts for use in various vendor locations on and off campus. The intern will receive valuable exposure to the customer service aspect of HPS and benefit greatly from interacting with and serving the student population, employee population, and their guests. The intern will get a unique opportunity to experience Hokie Passport Services’ support of Dining Services and Conference and Guest Services while also gaining knowledge of the ID production process, general operations, electronic door access, and the robust CSGold system.
Visit their website: www.hokiepassport.vt.edu
Finance Information Technology (FIT) will not work as an independent track selection but will work in conjunction with the concentration areas chosen by the intern. An intern will be able to work on both the operational side and non-operational side of FIT. The focus would be primarily on the data, systems, processes, and reports that are involved with making data driven decisions in the chosen department.
Visit their website: www.fit.vpfin.vt.edu
The Controller's Office provides fiscal services to the university and serves as an interface with external agencies for fiscal matters. The Controller is responsible for ensuring that all funds are properly received, spent, and reported in accordance with university policies and state and federal regulations. To accomplish these objectives, the Controller provides oversight to four functional areas, within three departments (Controller’s Office, The University Bursar and Insurance & Risk Management).
Controller’s Office – The intern will learn and work with leadership in the following areas of the Controller’s office; general accounting, payroll, accounts payable/travel, financial reporting, cost accounting, and fixed assets.
Office of the University Bursar – The Office of the University Bursar provides timely and accurate billings to students and general users of the university's services and ensures that payments and credits are received and properly applied to each customer's account. The Bursar is also responsible for establishing banking and credit card processes and collecting delinquent receivables.
Insurance & Risk Management – Insurance and Risk Management is responsible for administering the property, general liability, automobile, boiler and machinery, medical malpractice, student medical insurance and related insurance programs of Virginia Tech and the associated claims. In addition, the office continually reviews contracts and agreements to ensure adequate coverage is in place for the university or that we have transferred the risk away from the university appropriately.
Visit their website: www.controller.vt.edu